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Finance and Support Services Manager, Hargeisa, Somalia

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Closing Date: Friday, 28 June 2013


PURPOSE OF POSITION:

    Contribute to improved and sustained well-being of children by;
        Supporting the effective decision-making and financial sustainability of the program through being a business partner, internally (to the Programme/Project Team) and externally (to local partners and collaborations);
        Ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners;
        Strengthening community financial management capacity;
        Ensuring good planning & budgeting; and
        Minimizing risk exposure to the organization and the partner’s operations.



Leads and supervises his/her finance and/or accounting staff for optimum performance.
In addition this position will provide overall leadership to Supply Chain, Administration and IT functions in the field, ensuring the organization’s policies and procedures are adhered to, and efficient and effective services are provided to the rest of the field functions.


KEY RESPONSIBILITIES:

        Planning and Budgeting
        Assist Team Leader to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the NO and other relevant stakeholders.
        Supervise programme/project team to ensure programme/project budget are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.
        Assist Team Leader for budget-related- communication with relevant stakeholders.
        Determine cash requirements of the programme/project and assist Team Leader for funding request to NO.
        Participate financial capacity assessment of the potential partners and partner selection process; assist the partners’ project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners’ budget to WV project budget.

        Accounting
        Prepare and process bank deposits/withdrawals and petty cash payments.
        Prepare vouchers and process invoices for payment.
        Post transactions to general ledger/voucher interface.
        File accounting related documents for easy retrieval.
        Verify the fund transfer to partners and documentation as per agreements; and review and amend (if necessary) financial information provided by partners for consolidation in WV.
        Ensure timeliness, completeness and accuracy in all accounting documents.
        Prepare monthly bank reconciliations and follow-up outstanding items.
        Prepare accurate monthly analysis reports including aging analyses for advances.
        Facilitate reconciliation of petty cash on regular basis

        Reporting and Compliance
        Produce financial reports including logframe financial report in response to FFM, local government and donor regulations.
        Assist programme/project team in preparing budget versus actual variance explanations report.
        Assist for financial monitoring by contributing to the development of financial monitoring system, analyzing and sharing financial reports/ information.
        Identify key donor requirements and communicate to programme/project team.
        Participate monitoring on partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports.
        Ensure Asset Register is updated on quarterly basis

        Risk Management and Internal Controls
        Assist to set up proper internal control system in programme/project team.
        Promote and practice transparency and integrity for good stewardship of resources.
        Communicate to appropriate people potential risk observed in the program implementation.
        Assist Team Leader to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.
        Assist partners to identify the areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.

        Staff Capacity Building
        Conduct orientation on finance policies and procedures to newly hired staff.
        Assess staff financial training needs and deploy a capacity building plan. Ensure capacity of local finance staff is built based on the plan.

        Partner Capacity Building
        Assist partners to identify their financial learning needs referring partner financial capacity assessment results.
        Support financial training and mentorship with partners.
        Provide leadership to Supply Chain, Administration and IT functions
        Assist the functions to provide effective and efficient services.
        Ensure good coordination and collaboration with other departments



KNOWLEDGE, SKILLS & ABILITIES:

        REQUIRED:
        Bachelor degree or equivalent qualification in Finance or Accountancy
        Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
        At least 3 years work experience in finance, accounting/bookkeeping activities, auditing, business administration, or related field
        Good understanding of local partnering
        Excellent computer skills in Vision Excel and Sunsystems software
        Experience and proficiency on financial software and reporting systems
        Self-guided, strong organizational and planning skills; ability to work independently and under pressure
        Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
        Proficiency in Microsoft Office programs including Excel and Word
        Good written, oral communication and facilitation skills
        Able to work on a cross-cultural environment with a multi-national staff.

        PREFERRED:
        Knowledge of and experience with government grant regulations and financial reporting requirements preferred
        Experience of logframe and partner collaboration preferred
        Experience in working in a fragile context has an added advantage

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